(1) The purpose of the UWS Library Loans Policy is to ensure equity in access to and availability of library collections across the University.
(3) The following table identifies those students, staff and other external parties who are eligible to borrow from UWS. The table also indicates loan conditions applicable to each sub-category.
|Eligible Borrower Categories||Category Definitions||Loan Conditions|
|Students||All currently enrolled UWS and UWS College students||See Relevant Sub-Category|
|Undergraduate||Students enrolled in Bachelor's degrees (including those requiring graduate entry) and all non-award courses offered by the University||Standard Loans|
|Postgraduate||Students enrolled in Graduate Certificate, Graduate Diploma, Undergraduate Honours, Masters and Doctoral degrees offered by the University||Extended Loans|
|Distance||Students with semester address outside the Sydney metropolitan area. i.e. Sydney metropolitan area is within postcodes ranges of: 1000 — 1920, 2000 — 2249, 2500 — 2574, 2740 - 2786||Extended Loans|
|External||All students enrolled in external courses, as designated in the UWS Calendar||Extended Loans|
|Diploma in Indigenous Australian Community Studies (AREP)||All students enrolled in AREP programmes||AREP loans|
|Students with Disabilities||All UWS and Nirimba College of TAFE students registered with the relevant Disabilities Adviser||Extended Loans|
|Staff||All current fulltime and part time staff||See Relevant Sub-Category|
|All UWS Staff||All current fulltime and part time staff||Extended Loans|
|UWS Honorary Appointments||All persons currently in UWS Honorary Appointments||Extended Loans|
|Other Categories||See Relevant Sub-Category|
|Service Agreement Students||All students of educational institutions under Service Agreements to which UWS Library is a party (Nirimba College of TAFE||Standard Loans|
|Service Agreement Staff||All staff of educational institutions under Service Agreements to which UWS Library is a party (Nirimba College of TAFE)||Extended Loans|
|UWS Board of Trustees||All non-staff members of the UWS Board of Trustees||Extended Loans|
|UWS Alumni||UWS graduates and ex-staff registered for library privileges with the UWS Alumni Association (membership fee applies)||Standard Loans|
|Reciprocal Agreement Borrowers||Any student or staff eligible under ULA , or other reciprocal agreements to which UWS Library is a party||Standard Loans|
|Community borrower||For example, residents of the Greater Western Sydney Region* as defined by UWS Membership fee applies||Standard Loans|
|Corporate borrower||For example, nominees of companies of the Greater Western Sydney Region* as defined by UWS. Membership fee applies||Standard Loans|
|Other||Other parties as approved by the University Librarian||To be advised on approval.|
* Greater Western Sydney includes the following local government areas: Auburn, Bankstown, Baulkham Hills, Blacktown, Blue Mountains, Camden, Campbelltown, Fairfield, Hawkesbury, Holroyd, Liverpool, Parramatta, Penrith, Wollondilly.
* Specified fees for Community and Corporate borrowers are determined by the Board of Trustees, and vary from time to time.
(4) All clients are required to produce a current, valid Library card (student/staff identification card, Library issued card) or a current official photo-ID card such as driver's license- in order to borrow items unless special authorisation is granted by a Campus Librarian, Client Services Manager, Library, Lending Services Librarian, an Associate Librarian or University Librarian. Library cards are not transferable and clients are responsible for all items charged against their card. Loss or theft of Library cards must be reported to the Library immediately.
(5) The following conditions apply to standard loans:
(6) The following conditions apply to extended loans:
(7) The following conditions apply to AREP loans:
(8) Items may not be renewed if any of the following conditions apply:
(9) Document Delivery services are available to Staff and Postgraduate Students as defined in Part A above. Loan periods and conditions vary depending on policies of the lending institution. Late fees apply in instances where Document Delivery loans are returned to UWS Library past the due date.
(10) Inter-campus requests/loans are available to all internal UWS and specified Service Agreement Clients.
(11) Inter-campus Request/Loan privileges are not available to the following client categories:
(12) Library owned laptop computers are available for loan to all UWS patrons only.
(13) All material on loan is subject to recall. Materials will be recalled by Library staff from time to time to meet high demand (e.g. at the request of academic staff for inclusion in Reserve collections).
(14) Recalled items have a shortened loan period of 10 calendar days from date of recall and borrowers are subject to late fees from date of revised (recall) due date.
(15) Most items available for loan may be requested (placed on hold).
(16) Reservation/hold requests are valid for 30 calendar days from the time of request placement.
(17) Items will be held for collection at Library service desks for a maximum of 7 calendar days prior to their return to the collections.
(18) Reserve items cannot be reserved.
(19) Each UWS campus library maintains a Reserve Collection for material anticipated to be in high demand. These collections include books and other items from the Library collections, personal copies of academics' work. All materials placed on reserve are accessible via the Library Catalogue.
(20) Material is placed in reserve collections at the request of academic staff, and may remain on reserve for either one or both semesters of a current academic year. The collections are cleared at the conclusion of each relevant teaching period.
(21) The library makes available, through the institutional Learning Management System, access to scanned or digital journal articles, book chapters and other items (copyright legislation permitting).
(22) At least 72 hours notice is required to ensure availability of e-Readings in LMS sites.
(23) Students enrolled in UWS External programmes, as defined in Part A above, are entitled to Postal loans for books from UWS libraries via the External Services Unit. This service is also extended to UWS students with semester address outside the Sydney metropolitan area.
(24) This service is available within Australia only.
(25) A maximum of 10 items can be requested per week up to the borrowing limit within each client category.
(26) Outward postage costs are met by the Library while students are responsible for return postage.
(27) Materials on loan remain the client's responsibility until received by the Library. The following items are unavailable for request:
(28) UWS Library participates in the ULA (University Library Australia) a national borrowing scheme. Students and staff in good standing (i.e. currently enrolled with no outstanding loans or late fees) are eligible to register with other university participants in these agreements. All fees, charges and levies associated with such registrations are to be met by the client.
(29) Patrons who fail to return items on or before the due date incur late fees and penalties. These fees and penalties are designed to assist students by maximising access to, and availability of, library materials.
(30) Overdue and fees notices are sent as a courtesy only. When an item is borrowed, the client assumes full responsibility for the item, including return the item on time. Failure to receive notices does not constitute the basis for waiving a late fee.
(31) The following notices are sent to UWS email address, except where no email address is nominated in which case printed notices will be mailed:
(32) The following late fees notices are sent to UWS email address, except where no email address is nominated in which case printed notices will be mailed:
(33) Further borrowing privileges are suspended when items on loan are not returned on or before the due date. Borrowing privileges remain suspended until all overdue materials are returned and associated late fees discharged.
(34) Failure to return a borrowed item on or before the due date or time will incur a late fee on return of the overdue item(s).
(35) Late fees are levied at the following rates:
(36) In circumstances where individual borrowers' late fees total $10.00 or more, borrowing privileges are suspended.
(37) Late fees are capped at a maximum amount of $25.00 per item with the exception of laptops.
(38) The Campus Librarian, Client Services Manager, Library, Lending Services Librarian, an Associate Librarian or the University Librarian may, in particular circumstances, (e.g. substantiated illness or misadventure) waive late fees.
(39) Lost items must be replaced or their replacement cost reimbursed.
(40) A standard fee of $100.00 (minimum) or actual replacement cost per missing item applies. A $25.00 processing charge is levied in addition to the lost item charge.
(41) Lost items may be replaced by clients with an identical copy of same edition of the lost work. Replacing a missing item incurs a processing fee of $25.00.
(42) A fee of up to $2,500 will apply for loss or damage of Library laptop computers, laptop powerpacks or laptop Library identification materials.
(43) Lost item fees may, at the discretion of a Campus Librarian, Client Services Manager, Library, Lending Services Librarian, an Associate Librarian or the University Librarian be reimbursed should lost items subsequently be found and returned to the Library. In such instances, overdue fees and processing charges are not subject to reimbursement.
(44) Where UWS students have late fees, lost items or other Library fees of $25 or over, an encumbrance may be placed leading to the withholding of examination results and graduation until outstanding fees are paid.